Sunday, September 30, 2012

Beth Fahey Cake contracts

Wedding Cake Contracts Demo
Why do you need a wedding cake contract? A contract conveys that you are a professional running a business A contract explains in detail how the cake will be designed and structured It outlines expectations for both the cake designer and the customer It establishes clear guidelines for payment It defines your liability 
What should the contract include? Contact information for the couple and reception venue A detailed description of the cake Clear pricing logic Payment terms Cancellation terms Your company’s liability 
Basic Information Your company name and contact information Title of the document (i.e. Wedding Cake Contract) Wedding date and day of the week Name, address, and several phone numbers, and e-mail addresses for the couple Name, address, and phone number for the reception venue Guest arrival and delivery time If possible: estimated guest count, wedding colors, florist, and photographer information 
Basic Information - Example To be filled out by the bride 
Wedding Cake Details Name of design Notes for decorator Toppers Flowers Advance work Pillars Board size and color Swatches Wrapping or Serving? Illustration Pricing Amount x Price Filling Upcharges Floral Add-ons Accessory Charges Rentals Delivery Grand Total Non-refundable Deposit Additional Deposit Final Balance Due
1 Beth Fahey Creative Cakes Tinley Park, IL 708-614-9755
Wedding Cake Contracts Demo
Lines for Payments Final Cake Balance
Rentals - Example Make the item’s value clear Explain when it needs to be returned Type of deposit Emergency contact information Explain when it needs to be returned Type of deposit Emergency contact information 
Totals Delivery and set-up Grand total Non-refundable deposit Additional deposit Final balance due date Lines for payments Final balance 
Extra Servings Should be treated as a completely separate transaction from the wedding cake Provide a due date for the extra servings cake order Payment information 
The Fine Print Cancellation Policy Re-consultation Fee Inedible Products Disclaimer Outdoor Display Disclaimer Structural and Design Discretion Completed Set-up Liability Limited to Value of Cake Right to Cancel if not Paid in Full Photography Rights Acknowledgement Signature 
Wedding Cake Contract Terms Flowers Toppers Photography Extra Servings Anniversary Tier Cake Bags Changes Swatches Flowers
Beth Fahey Creative Cakes Tinley Park, IL 708-614-9755
Wedding Cake Contracts Demo
Who – provides and arranges What – fresh, silk, gumpaste Where – at hall, delivered to bakery When – will they be there
Cake Toppers Who – puts it on What – type (monogram, ceramic, floral) Where – will it be 
Extra Servings Who – only your bakery What – how is it constructed Where – it goes to the kitchen When – do you order How – much should you order 
Deposits and Refunds Clear time frames Specifically how much deposit is kept How much is refunded Reasoning for deposit and refund policy 
Payments How much at time of booking Methods of payment Personal check policy Statements Absolute deadline for final payment 
Liability When does your liability begin and end? Food safety and allergen statement Inedible products disclaimer 
The Real Legal Stuff Our Liability Force Majeure (acts of God) Venue (where litigation takes place) Attorney’s Fees (who pays) Entire Agreement (the whole shebang) Other Notes (write – in) Signatures of both parties 
How do I draw up a contract? DIY - Do It Yourself Small Business Administration Online resources: search engines (Google) “contracts” Computer programs: word processor, spreadsheet, graphics, specific DIY legal software Professional printing services Invest in professional legal advice
3 Beth Fahey Creative Cakes Tinley Park, IL 708-614-9755

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